Venue: University of Engineering and Technology, Lahore.
Date: Dec 1, 2008.
MINUTES OF THE MEETING:
· The meeting commenced at 6:15 pm with the recitation of the Quran by Dr. Maud
· Dr. Zaeem began by thanking Dr. Maud and Dr. Khalid for attending and stated that the reason for such a meeting is that, the activities in the various IEEE branches are not up to the mark.
· He mentioned that the student blog set up for IEEE members was being under utilized and requested that the various IEEE chapters report their past activities on the blog and also put up tentative calendars of future activities to help screen the activities and avoid clashes in schedules.
· The first point raised thereafter was to chalk out a plan for showing the video presentation of IEEE in the various institutions as shown that afternoon in UET. The presentations would be given by students from FAST. They would be accompanied by Dr. Zaeem at the venues.
· The UMT students requested for guidance regarding branch setup. The previous IEEE body formed in UMT in’95 was no longer functional and they are looking to restart it. Currently there are three IEEE student members in UMT and one IEEE member from the faculty.
· It was decided that the presentation would be given in UMT on Wednesday, the 31st of December at 2 pm. Arrangements for multimedia, publicity of the event and lunch would be made by UMT itself.
· Posters that could be used for publicity were brought by the FAST team and distributed for viewing. It was also proposed that UMT could follow UET in putting up hand made posters.
· GCU Lahore also requested that a presentation be given there. The day was tentatively selected to be Saturday, the 3rd of January in the 12 pm to 3 pm time slot.
· It was proposed that another presentation be given in UET during break hours. The presentation was provided to the IEEE-UET office and it was decided that Dr. Khalid, the branch councilor would make the arrangements.
· Dr. Zaeem said that such a presentation should also be given in LUMS and he was currently in discussion with Dr. Abidi about when to arrange it. Since the LUMS students will be giving their exams shortly the presentation there would probably be arranged in January.
· He said that since the existing IEEE members from LUMS were inactive those who miss the presentation will be dropped.
· Dr. Zaeem then asked for comments regarding the presentation.
· A request was made by UET that the presentations be lengthier.
· Dr. Zaeem instructed the UET office to give a copy of the presentation to Dr. Maud in soft form so that he may pass it on to UMT.
· Dr. Zaeem requested Dr. Maud and Dr. Khalid for ideas and proposals for further activities.
· Dr. Maud stressed that the IEEE was a professional organization and extra curricular activity solely for recreation that played no part in training be avoided.
· Dr. Khalid stated that the purpose of IEEE was to keep us in touch with the various research streams and develop specific skill sets. He said that his short term goals for the IEEE here were to organize a project competition, arrange presentations of FYPs, organize discussion forums and give more responsibility to the students in the executive body. He also suggested that the next meeting be held in a room equipped with an audio system.
· Dr. Zaeem seconded Dr. Maud but said that for some recreational relief students could arrange for field trips to industries and suggested that these may be organized as joint trips for various organizations to increase inter campus interaction. The idea of joint trips was stated unfeasible by Dr. Maud.
· UMT suggested that topic specific conferences be organized.
· Dr. Zaeem instructed them to report all activities to IEEE to get more funding. All activities are to reported as a tentative plan before the start of the year. The IEEE blog contains all plans and the FAST students were instructed to guide GCU-LHR and UMT in getting access rights.
· It was suggested that the method for getting membership and registration be streamlined for all chapters.
· GCU-LHR was instructed to follow IEEE by-laws in selecting executive body members.
· GCU-LHR was also instructed to make a schedule of activities and mail it to Mr. Ishtiaq the office secretary at LUMS at the following e-mail id: ishtiaq@lums.edu.pk. It was also observed that GCU-LHR needed to generate funds through the organizing of activities.
· A request was made by a member of the Electronic Club (EC) at UET that IEEE co-sponsor their annual project competition however this request was rejected on the grounds that the EC did not come under the banner of IEEE however if the EC submit plans for future activities in advance to Mr. Ishtiaq, the IEEE could look into it.
· It was decided that the next meeting would be held in UMT on the 31st of December at 6 pm.
· The meeting concluded at 7:22 pm
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